Managing Budgets and Finances: A How-To-Do-It Manual for Librarians and Information Professionals

 
CONTENTS
	 PREFACE 5
 INTRODUCTION	18
 PART I: BUDGETING BASICS FOR LIBRARIES	21
 CHAPTER ONE: WHAT IS A BUDGET?	22
Budgeting - Design and Process	23
Budgetary Sources	25
Budget Types	26
Lump Sum Budget	26
Formula Budget	27
Line Item Budget	29
Program Budget	34
Performance Budget	37
 
 	PPBS Budget 39 
Zero-Based Budget	42
 Responsibility-Centered	Budget 44
Budgeting Lingo A-Z 47
 CHAPTER TWO: HOW DO LIBRARIES BUDGET?	55
Library Budget Components: 56
 Personnel 56
 Materials	57
 Operations	60
 Internal Services	63
 Capital Budget	 64
 Steps of a Library Budget: 66
Forecasting	56
Analysis	67
Preparation	69
 Presentation 72
Public Hearings	76
Adoption	77
Budget Cycle	78
CHAPTER THREE: HOW CAN A LIBRARY MONITOR ITS BUDGET?	 81
Requisitions and Purchase Orders	82
Approval and Payment of Bills	83
Encumbrances	83
Accounting Systems	 85
Fund Accounting	85
Statements and Reconciliation	86
Audit Process and Preparation	89
 Annual Reports 93
 	Budget Monitoring 94
Budget Cuts and Increases	95
Revision Processes	96
PART II: SPECIAL TOPICS IN FINANCIAL MANAGEMENT FOR LIBRARIES 	97
 CHAPTER FOUR: OUTSOURCING 98
Materials Selection	103
Technical Services	104
Library Management	107
 Outsourcing Other Services 110
 CHAPTER FIVE: PROTECTING LIBRARY PROPERTY	112
Recovery of Overdue Library Materials	113
Theft and Mutilation of Public Property	117
Security Systems	120
Insurance	124
 Inventory 128
 CHAPTER SIX: FINES AND FEES	130
Fee-Based Library Services	131
Sale and Disposal of Public Property	134
Fines and Fees	136
 CHAPTER SEVEN: CAPITAL PROJECTS	141
 Community Needs Assessment 142
Building Program	147
Cost Estimating	148
Site Acquisition and Development Costs	154
Furniture, Fixtures, and Equipment	156
Professional Fees	157
Relocation Costs	158
 Renovation and Remodeling 159
 	Building Maintenance 162 
 	Leasing and Renting Property 166
Leasing - Equipment	169
Other Leases	170
Utilities - Cutting costs	171
Electricity	171
Water	173
 Security and Safety 175
 BONDS AND REFERENDA	177
 Bond Ratings	179
 Revenue Bonds 181 
 Referenda	182
 Legal Issues	183
 CHAPTER EIGHT: CONTRACTS AND RFPS	184
Request Process	185
Proposal Analysis	187
Award	188
Competitive Bids	189
Materials	189
Services	191
Equipment	191
 Automated Financial Systems 	192
PART III: ALTERNATIVE LIBRARY FUNDING 198
CHAPTER NINE: FUNDING SOURCES 199 
Library Foundations	201
Library Foundations: Benefits	202
Library Foundations: Formation	203
Friends of the Library	205
 	Trusts and Wills 208
 	Endowments and Restricted Funds 209
 	Gifts and Donations 213
Donor Relations	221
Volunteers	223
Separation vs. Commingling of Funds	226
Partnerships	227
 CHAPTER TEN: GRANTS FOR LIBRARIES	231
Grantsmanship-Germination of an Idea	232
 	Grant Funding Sources 234
Foundations	236
 		Foundation Types 236 
 Foundation Grants for Libraries 238
 Federal Grants 240
 IMLS Grants 240	
 Pre-Proposal Investigations and Literature Review 243 
Grant Writing	244
 		Grant Proposal 244
 		Grant Compliance 251
 		Grant Reporting 252
 	Outcomes-Based Evaluation 253
SUMMARY 256
APPENDIX A: SAMPLE ACCOUNTING MANUAL	258
APPENDIX B: SAMPLE LIBRARY ANNUAL REPORT FORM	261
APPENDIX C: SAMPLE RFP FOR BUILDING CONSULTANT	267
APPENDIX D: SAMPLE LEASE AGREEMENT	270
APPENDIX E: STARTING A MAJOR DONOR PROGRAM	274