Planning New and Remodeled Archival Facilities

table of contents 
Acknowledgments 
1. Introduction to Archival Facilities 1 
Archival Buildings: Symbolic and Functional 1 
History of Archival Building Development 1 
Today¿s Archival Buildings 5 
Building for the Future 7 
Additional Reading 9 
Chapter 1 Notes 9 
2. The Building Site and Its Role in Creation of Archival Facilities 10 
Site Selection¿Physical Characteristics 11 
Economic Issues 12 
The Site Selection Process 13 
Making Good Use of the Building Site 14 
Conclusion 15 
Additional Reading 15 
Chapter 2 Notes 15 
3. Elements of the Building Structure 16 
The Building Fabric 16 
Building Components and Their Functional Requirements 19 
Areas Not Open to the Public 20 
Public Spaces 27 
Additional Reading 37 
Chapter 3 Notes 37 
4. The Building Program 38 
Before the Architect Arrives 38 
The Value and Use of Specialized Consultants 41 
What Is a Building Program? 42 
Sources of Data 46 
User Input 47 
Planning for the Future 47 
Technical Requirements 47 
Summary 52 
Additional Reading 52 
Chapter 4 Notes 52 
5. The Building Process: Working with Architects and Contractors 53 
Building Planning Team 53 
Establishing a Budget 55 
Architect/Contractor versus Design/Build Companies 57 
Selecting an Architect 57 
Design Competitions 59 
The Role of the Architect 59 
Client-Architect Communication 60 
Working with Contractors 61 
Job Meetings 63 
Building Planning Stages: Schematic Design 63 
Building Planning Stages: Design Development 64 
The Construction Phase: Working with the Architect and Contractor 67 
Conclusion 68 
Additional Reading 68 
Chapter 5 Notes 68 
6. Creating the Optimum Environment 69 
The Role of Temperature and Relative Humidity 69 
Recent Research on Temperature and Relative Humidity 71 
Optimizing the Structure to Create Ideal Conditions 72 
The North American Environment 73 
Optimum Conditions 74 
Air Pollution 75 
Air Movement 76 
Heating, Ventilation, and Air-Conditioning Systems (HVAC) 76 
Maintaining a Conservation Environment 78 
The Importance of Light 79 
Lighting Guide Establishing Light Standards 81 
Conclusion 82 
Additional Reading 82 
Chapter 6 Notes 82 
7. Protecting Collections: Creating a Secure and Fire-Resistant Environment 83 
Protecting Collections from Fire 84 
Fire Safety Codes and Standards 85 
Creating a Sound Structure 86 
Managing the System 86 
Fire Detection Equipment 86 
Smoke Detector Types Fire Suppression Systems 88 
Before the Fire Department Arrives 91 
Building Security 92 
Conclusion 99 
Additional Reading 100 
Chapter 7 Notes 100 
8. Building Renovation for Archival Use 101 
Renovating Existing Spaces 101 
Construction Issues in an Existing Building 102 
Moving to Temporary Quarters 104 
Building Evaluation 104 
The Building Fabric 105 
Building Functionality 106 
Renovating Historic Buildings 107 
Building Costs 110 
Additional Reading 111 
Chapter 8 Notes 111 
9. Purchasing Equipment to Complete the New Facility 112 
The Equipment Planning Process 112 
The Equipment Budget 114 
Purchasing Equipment 115 
Current Equipment Review 116 
Archival Storage¿The Planning Process 116 
Archival Shelving 116 
Reading Room 125 
Processing Area 126 
Staff Offices 127
Information Technology 128
Moving Equipment 129
Additional Reading 130
Chapter 9 Notes 130 
10. Moving Collections, Furnishings, and Offices 131 
Staffing the Move 131 
Communication 132 
Establishing a Budget 132 
Preparing the Collection Move 133 
Selecting a Moving Company 135 
Planning the Collection Move 135 
Carrying Out the Move 138 
Moving Furniture and Staff 139 
Move Cleanup 139 
Conclusion 141 
Additional Reading 141 
Chapter 10 Notes 141 
11. Managing Facilities on a Daily Basis 142 
Adjusting to New Quarters 142 
Building and Equipment Warranty 142 
Facilities Management 143 
Outsourced Staff 144 
Developing a Maintenance Program 144 
Maintenance Contracts 145 
Energy Management and Conservation 145 
Preventive Maintenance 147 
Housekeeping 148 
Fire Safety 150 
Accident Prevention 150 
Indoor Air Quality 151 
Pest Management 152 
Disaster Preparedness 153 
Conclusion 154 
Additional Reading 154 
Chapter 11 Notes 154 
Appendices 
1. New and Remodeled Archival Facilities Completed Since 1990 155 
2. Glossary of Building and Construction Terms and Acronyms 163 
3. Archival and Library Moving Specialists 169 
4. Building Equipment Suppliers and Services 171 
Bibliography 177 
Index 183